RE: [MAPC-coord] Next Coordinating Committee Meeting

RE: [MAPC-coord] Next Coordinating Committee Meeting

born-digital

email

yes

no

2001-11-09

-----Original Message-----
From: madpeace-cc-admin@lists.OpenSoftwareServices.com [mailto:madpeace-cc-admin@lists.OpenSoftwareServices.com]On Behalf Of X
Sent: Wednesday, November 07, 2001 4:27 PM
To: coordination@madpeace.org
Cc: X
Subject: [MAPC-coord] Next Coordinating Committee Meeting
Hi all!
 
The next Coordinating Committee meeting will be Sunday, November 11, at 4:00 p.m., at Memorial Union (Check TITU for room location).  I have submitted the room reservation request.
 
IMPORTANT:  If you're an Outie, and you cannot attend, please ensure that someone else from your Working Group/Caucus is at this meeting.
 
As you know, we have had to postpone a number of agenda items at each of the past two meetings.  As facilitator for the upcoming meeting, I would like to implement a few procedural changes to help us move through the agenda more quickly.  (These are largely based on a post-meeting discussion of meeting process last Sunday.)
 
FIRST:  I am asking each Outie to post his/her Working Group's or Caucus's report to the CC mailing list BY FRIDAY NIGHT.  Your report should be divided into three parts:  (1) update on the WG/C's activities; (2) requests for assistance from other WG/Cs, and (3)  proposals to be acted on by the CC or general membership.  This will enable us to read the updates ahead of time, and focus our meeting time on the requests for assistance and proposals.
 
SECOND:  Anyone with a proposal to present should write it up and send it out to the CC list, again BY FRIDAY NIGHT.  [At present, that would include Barbara's "Peace Draft" proposal, and my "MAPC/SWAIG Newsletter" proposal.]  This way, the proponent won't have to spend meeting time explaining the proposal, and we can jump right into questions and discussion.
 
THIRD:  I am recommending that we move at least one major agenda item to the beginning of the meeting, before Working Group/Caucus reports.  For this meeting, that should be "Mission & Structure of the CC", which has been postponed twice.
 
Please note that the success of these measures is dependent both on everyone sending out the advance e-mail reports & proposals AND on everyone reading their e-mail prior to the meeting.
 
I would also like to follow the suggestion from last meeting that we defer action on all proposals from WGs & Caucus until after all WG/Cs have reported.
 
The proposed agenda for the meeting is as follows:
 
1.  Introductions & Check-in
2.  Additions/amendments to agenda
3.  Approval of minutes
4.  Mission & structure of CC
5.  Working Group & Caucus Reports
6.   Action on Working Group/Caucus Proposals
7.  Planning for General Membership Meeting
          a.  Location
          b.  Facilitators
          c.  Agenda
          d.  Updated "welcome" sheet; other preparations
8.  Proposal:  Donation to Wil-Mar for last general membership meeting
9.  Proposal:  MAPC/SWAIG Newsletter
10.  Proposal:  Peace Draft
11.  Adding at-large CC members
12.  Planning for Next CC Meeting
         a.  Time
          b.  Facilitator
          c.  Agenda
 
Please let me know if you have any additional items to add; I will print up an updated agenda for distriubution at the meeting.
 
Thanks,
X
 
P.S.  If you are no longer the Outie for your WG/C, please forward this e-mail to the new Outie.  Thanks.

Friday, November 09, 2001 10:17 AM

RE: [MAPC-coord] Next Coordinating Committee Meeting