[MAPC-coord] MAPC Funds Disbutrsement Policy

[MAPC-coord] MAPC Funds Disbutrsement Policy

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2001-10-14

Here is the funds disbursement policy, as modified and adopted by the
Coordinating Committee.  Please let the members of your committee know that
these funds are available to support their work.

Thanks,
X

MAPC FUNDS DISBURSEMENT POLICY
Adopted October 14, 2001, by the Coordinating Committee


(1)  The Co-Treasurers are authorized to disburse funds as requested by each
Working Group, up to the following limits:

Fundraising & Finance $ 150.00
Communication  $   50.00
Media    $   50.00
Action    $ 200.00
Policy    $   50.00
Education/Outreach  $ 250.00
Arts & Culture  $   50.00

These limits refer only to money expenditures; Working Groups are encouraged
to obtain free or donated materials and services whenever possible.
(Working Groups should report the value of in-kind donations to the
Co-Treasurers; this information can assist the Coalition in obtaining
foundation grants.)

Funds within these limits may be disbursed either as prepayment to vendors
or as reimbursement for members' out-of-pocket expenses.  Disbursement
requests should be submitted to the Co-Treasurers by the Outie for each
committee, and should be accompanied by appropriate documentation (receipts,
invoices, etc.).  Except in emergencies, disbursement requests should be
mailed to MAPC, P. O. Box 422, Mazomanie, WI 53560-0422.

The Co-Treasurers may refer questionable, undocumented, or potentially
inappropriate disbursement requests to the Coordinating Committee for
review.

(2)  Expenditures exceeding these  limits must be approved by the
Coordinating Committee.  Except in emergency situations, requests for
approval should be submitted by the Working Group in advance, prior to
expenditure or commitment of funds.

(3) All Working Groups are encouraged to work with Fundraising & Finance to
incorporate routine fundraising activities (passing the hat, selling
buttons, etc.) into their activities.  Funds raised through these activities
will be used to support the work of the entire Coalition.

Any Working Group which wishes to raise funds or otherwise generate income
to support  a specific major project (rather than for the Coalition as a
whole) should seek approval from the Coordinating Committee as part of its
request for expenditures of funds exceeding its limit .  Examples would
include University funding for a prominent speaker, registration fees for a
conference, or bus tickets for travel to a national rally.

(4) The Co-Treasurers shall submit financial reports to the Coordinating
Committee and general membership on a monthly basis, or more frequently if
requested.

Sunday, October 14, 2001 11:52 PM

[MAPC-coord] MAPC Funds Disbutrsement Policy