[MAPC-coord] Fundraising & Finance Working Group Report for

[MAPC-coord] Fundraising & Finance Working Group Report for

born-digital

email

yes

no

2001-11-16

ACTIVITIES UPDATE:

(1)  Grantwriting.  Our application for annual funding from Wisconsin
Community Fund has survived the first cut, and will be reviewed by the full
Grants Committee.  Our application for a $500.00 Special Opportunity Grant
from WCF is awaiting final revisions and will be submitted on Monday.

(3)  Donations from organizational members.  E-mails and letters went out
November 14-15 to all MAPC organizational members, requesting donations in
the $25.00 to $100.00 range.

(4)  Direct mail fundraising.  First mailing scheduled for early December.
All MAPC organizational members have been asked to consider allowing MAPC to
use their mailing lists on a one-time basis.

(5)  Dance Party.  All systems go for November 20 at the Cardinal Bar, 9:00
p.m. until bartime.  21+ age rule applies.

(6)  Art Auction.  Scheduled for December 2 at Mother Fool's.  Posters &
leaflets soliciting art donations are being printed today.  We are still
looking for a coordinator for this event.

(7)  Buttons.  The first 150 buttons have arrived, with another 150 expected
on Nov. 17.  47 buttons were sold at the general membership meeting; this
covered our production costs for the full order.

(8)  Finances.  A complete financial report will be provided at the meeting.

ASSISTANCE NEEDED:

Outreach:

(1)  Postering for Art Auction.  Posters will be at Rainbow Bookstore

(2)  Including event fundraiser info, donation boxes, and buttons at
literature tables

Media:

(1)  Publicity for Art Auction

Arts & Culture:

(1)  Assistance with promotion & solicitation of art for the Art Auction.

Student/Youth Caucus:

(1)  Help publicize Art Auction on campus.

All WGs & Caucus:

(1)  Incorporation of a fundraising component into all Coalition activities

PROPOSALS:

(1)  Budgeting for Working Groups and Caucus

(a)  The last time we established budgets for each WG/C was one month ago,
on October 14.  We should establish allocation levels for the upcoming month
at this meeting.  I will have up-to-date information about the Coalition's
finances on Sunday.

It has also been suggested that the CC should include a budget for itself in
the list of allocations.

The Fundraising & Finance Committee requests that its allocation remain at
the $150.00 level.

(b)  It appears that several committees have substantially overspent their
allocated funds.  The problem appears to be that members are spending money
autonomously, either charging printing to a MAPC account at Lakeside Press
or expecting reimbursement, but the WGs and Outies are not being kept aware
of how much is being spent, or discussing budgeting when decisions are made
to spend money.

The Co-Treasurers recommend that we review these budget overruns, and
develop policy/procedures to ensure that the WGs/Outies know what is being
spent before it is spent, and, where overruns are anticipated,  bring
requests for additional funds to the CC in advance.

GK




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Friday, November 16, 2001 1:57 PM

[MAPC-coord] Fundraising & Finance Working Group Report for